Privacy Policy

At ArdentCode, we are committed to protecting and respecting your privacy. Therefore, we want to provide you with the most important information about what happens to your personal data that we process. In this Policy we describe how and when we collect your personal data, what we use it for, who we share it with, how long we keep it for and what rights you have in this context.

1. WHO ARE WE AND WHOSE DATA DO WE PROCESS?

The data controller of the following:

1. people visiting and using the website https://ardentcode.com/;
2. people, who follow ArdentCode on social media, such as Youtube (https://www.youtube.com/@ardentcode781), and LinkedIn (https://www.linkedin.com/company/ardentcode/) and interacting with these profiles;
3. people, who contact ArdentCode using an e-mail, contact form on our website or any other available communication channels;
4. ArdentCode employee candidates;
5. our business partners (advisors or consultants, contractors and service providers for ArdentCode);
6. our newsletter’s subscribers.

is ArdentCode I spółka z ograniczoną odpowiedzialnością, with its registered office in Wrocław, at ul. Jeździecka 19/401, 53-032 Wrocław, registered in the National Court Register (KRS) by the District Court for Wrocław-Fabryczna in Wrocław, VI Commercial Division of the National Court Register, under entry number KRS: 0001027723, Taxpayer Identification Number (NIP): 8992866912, with share capital of PLN 6,000.00 (hereinafter referred to as “ArdentCode“, “we“, “our“, “us“).

If you have any questions, motions, complaints regarding processing of personal data please send an email to privacy@ardentcode.com or in writing to our address, i.e. ArdentCode I spółka z ograniczoną odpowiedzialnością, ul. Jeździecka 19/401, 53-032 Wrocław, with a note “GDPR”.

2. WHEN AND HOW DO WE ACQUIRE YOUR DATA?

We acquire Your personal data directly from You, when

• You visit the website https://ardentcode.com/ (“Website“) ;
• You follow and interact with our social media profiles;
• You contact us by using an e-mail address, contact form on our website or any other available communication channels;
• You respond to a job offer in ArdentCode;
• You contact us regarding business cooperation, advice or consultancy, contracting or providing services for us;
• You subscribe to our newsletter.

3. PURPOSES AND LEGAL BASIS FOR DATA PROCESSING

We process personal data for the following purposes:

1. people visiting and using the website https://ardentcode.com/ :

• ensuring proper technical functioning of our Website (Article 6(1) (f) GDPR);
• carrying out analysis (including statistical analysis) of the Website, i.a. for its functioning, improvement of the performance of the available services, or assessment of the main interests and needs of users, which constitutes our legitimate interest (legal basis: Article 6(1)(f) of the GDPR).
• complying with the legal obligation concerning the possibility to report illegal content (Article 6(1)(c) of the GDPR in conjunction with Article 16 of Regulation (EU) 2022/2065 of the European Parliament and of the Council of 19 October 2022 on a Single Market For Digital Services and amending Directive 2000/31/EC (Digital Services Act);
• profiling in order to analyse statistics of using our website (Article 6(1) (f) GDPR).

Providing Your personal data is necessary for using our website.

2. people, who follow ArdentCode on social media, such as Youtube, LinkedIn and interacting with these profiles:

• informing about the services we provide, as well as building a positive image of ArdentCode ( Article 6(1) (f) GDPR);
• answering any questions and comments received using social media profiles (Article 6(1) (f) GDPR).

Providing Your personal data is necessary for following our social media profiles and answering Your questions and comments received using social media profiles.

3. people, who contact ArdentCode using an e-mail, contact form on our website or any other available communication channels (e.g. during lead generation campaigns):

• answering any questions received ( Article 6(1) (f) GDPR);

Providing Your personal data is necessary for answering Your questions.

4. ArdentCode employee candidates:

• carrying out the recruitment process and the evaluation of Your abilities, competences and suitability for the job you are applying for ( Article 6(1)(b) GDPR and Article 6(1)(a) GDPR);
• keeping records relating to your job application for the purposes of future recruitment processes – provided you have given your consent (Article 6(1)(a) of the GDPR);
• fulfilling legal obligations that arise from the provisions of the relevant labor regulations and other provisions (Article 6(1)(c) of the GDPR).

Providing some of your personal data is necessary for the recruitment process. For the rest, the provision of data is voluntary and is not a necessary condition for taking part in the recruitment process. If you do not want us to process your personal data beyond the scope of the relevant labor regulations, simply do not include it in your application.

To the extent specified in the provisions of the Polish Labour Code (Article 22[1]) providing Your personal data is necessary for carrying out the recruitment process. In other extent providing Your data is voluntary and is not a condition for participation in the recruitment process. If you do not want us to process Your personal data to the extent wider than the one specified in the Polish Labour Code please do not put that data in Your application.

5. our business partners (advisors or consultants, contractors and service providers for ArdentCode):

• contacting with employees of our business partners (Article 6(1)(f) of the GDPR);
• contacting with our business partners (article 6(1)(b) of the GDPR);;
• defending and enforcing claims arising from contracts concluded with our business partners (Article 6(1)(f) of the GDPR).

Providing Your personal data is necessary for establishing and functioning a business cooperation with ArdentCode.

6. our newsletter’s subscribers:

• informing about the services we provide, as well as building a positive image of ArdentCode ( Article 6(1) (f) GDPR);
• direct marketing of services of ArdentCode (Article 6(1) (f) GDPR).

Providing your personal data is necessary for performing the subscription of our newsletter.

In case of:

1. people visiting and using the website https://ardentcode.com/ :

• we process: IP address, data stored in cookies;

2. people, who follow ArdentCode on social media, such as Youtube, LinkedIn and interacting with these profiles:

• we process: name and surname or nickname, any other information which are publicly available on your profile or you voluntarily give us;

3. people, who contact ArdentCode using an e-mail, contact form on our website or any other available communication channels (e.g. during lead generation campaigns):

• we process: name and surname, e-mail address or any other information you voluntarily give us;

4. ArdentCode employee candidates:

• we process: your name and surname, email address, telephone number, information about your education, qualifications and previous employment, other information contained in your resume or other information you voluntarily provide to us;

5. our business partners (advisors or consultants, contractors and service providers for ArdentCode):

• we process: name, tax identification number or other information related to your business, email address, telephone number;

6. our newsletter’s subscribers:

• we process: name and surname, e-mail address.

4. DATA RETENTION PERIOD

Below you will learn how long we keep the acquired personal data, depending on the subjects and categories of data processed:

1. people visiting and using the website https://ardentcode.com/ :

• information about Your IP address we store for as long as it takes for them to be archived in the logs of the server on which our website is hosted;
• information included in cookies we keep in accordance with the retention period located in the COOKIES section of the Policy.

2. people, who follow ArdentCode on social media, such as Youtube, LinkedIn and interacting with these profiles:

• data necessary for following our social media profiles and answering Your questions received using social media, we store as long as You are the follower of our social media profiles or You interact with them, but Your interactions, such as comments and likes will stay visible even after you stop following our profiles, unless you undo or delete them.

3. people, who contact ArdentCode using an e-mail, contact form on our website or any other available communication channels (e.g. during lead generation campaigns):

• data necessary for answering Your questions we store for as long as it is necessary for resolving your case or as long as the legal limitation periods for claims require;
• in addition, personal data necessary for defense and pursuit of claims we store for as long as the legal limitation periods for claims require.

4. ArdentCode employee candidates:

• if you do not consent to the processing of your personal data contained for the purposes of your participation in future recruitment processes, we delete this data immediately after the recruitment process for the position you are applying for has ended;
• if you consent to the processing of your personal data contained for the purposes of your participation in future recruitment processes, we retain this data until you withdraw your consent, but for no longer than for a period specified by relevant legal regulations..

5. our business partners (advisors or consultants, contractors and service providers for ArdentCode):

• personal data which we acquire by contacting the employees of our business partners who are legal persons and by contacting our business partners who run a sole proprietorship, we store for as long as required by the tax law;
• in addition, data necessary for defense and pursuit of claims arising from contracts concluded with our business partners, we store for as long as the legal limitation periods for claims require.

6. our newsletter’s subscribers:

• data necessary for performing the subscription we store as long as you withdraw your consent to receive our newsletter.

5. DISCLOSURE OF YOUR PERSONAL DATA

We may disclose your personal data to:

1. people visiting and using the website https://ardentcode.com/ :

• IT services and systems providers, including analytics services and tools, that we use to operate the Website and analyse Website usage statistics;
• legal advisors and consultants of ArdentCode to the extent that disclosure is necessary for our use of their services;

2. people, who follow ArdentCode on social media, such as Youtube, LinkedIn and interacting with these profiles:

• operators of social media;
• entities to whom we outsource managing our social media profiles;
• IT services and systems providers that we use to manage our profiles on Youtube and LinkedIn;
• legal advisors and consultants of ArdentCode to the extent that disclosure is necessary for our use of their services;

3. people, who contact ArdentCode using an e-mail, contact form on our website or any other available communication channels (e.g. during lead generation campaigns):

• email operators;
• postal operators and couriers;
• IT services and systems providers that we use to manage our email and website;
• legal advisors and consultants of ArdentCode to the extent that disclosure is necessary for our use of their services;

4. ArdentCode employee candidates or enterprises from a group, which ArdentCode is a part of:

• IT services and systems providers that we use to manage recruitment processes;
• legal advisors and consultants of ArdentCode to the extent that disclosure is necessary for our use of their services;

5. our business partners (advisors or consultants, contractors and service providers for ArdentCode):

• entities providing accounting services for ArdentCode;
• IT services and systems providers that we use to manage within the organizational structure of ArdentCode;
• legal advisors and consultants of ArdentCode to the extent that disclosure is necessary for our use of their services;

6. our newsletter’s subscribers:

• IT services and systems providers that we use to mailing a newsletter.

Because we use services provided by the entities indicated in the table below, your personal data may be transferred by these entities outside the European Economic Area, in particular to the USA, in accordance with standard contractual clauses (Article 46(2)(c) GDPR).

Any questions regarding the transfer of your data outside the European Economic Area, please send directly to these entities.

More information can be found here:

• https://www.microsoft.com/en-us/privacy
• https://home.pl/rodo/
• https://aws.amazon.com/privacy/
• https://www.nodechef.com/privacy
• https://www.linkedin.com/legal/privacy-policy
• https://policies.google.com/privacy?hl=en-US
• https://traffit.com/pl/polityka-prywatnosci-traffit/
• https://cake.com/privacy
• https://legal.hubspot.com/privacy-policy?hubs_content=www.hubspot.com/&hubs_content-cta=Privacy%20Policy

6. YOUR RIGHTS

You have the right to:

• request access to your data and its rectification

At any moment you have the right to access the information we hold about you and to rectify it if it is incorrect.

• deletion of the personal data we hold about you and the right to restrict its processing

At your request we will delete the data acquired about you once the purpose, for which it had been acquired, has been met. You have the right to request that we delete data about you or restrict its processing at any time.

• data portability

To the extent that personal data is processed by automated systems for the performance of the contract (Article 6(1) (b) GDPR) or based on your consent (Article 6(1) (a) GDPR), you have the right to receive the personal data that you have provided to us in a structured, commonly used and machine-readable format. You also have the right to transfer this personal data to another administrator unhindered on our part.

• the right to object to the processing of your personal data

To the extent that personal data is processed for the purposes of pursuing legitimate interests of ArdentCode (Article 6(1) (f) GDPR), you have the right to object to the processing of your personal data.

• the right to lodge a complaint to a supervisory body

If you believe that our processing of your personal data violates applicable data protection laws, you have the right to lodge a complaint with the supervisory authority.

• the right to withdraw your consent

If we process your personal data on the basis of your consent, you have the right to withdraw the consent you have given at any time, which does not affect the compatibility of the processing carried out on the basis of this consent before its withdrawal.

If you want to exercise your rights, please contact us by our e-mail address: privacy@ardentcode.com  or in writing to our address, i.e. ArdentCode I spółka z ograniczoną odpowiedzialnością, ul. Jeździecka 19/401, 53-032 Wrocław, with a note “GDPR“.

7. AUTOMATED DECISION MAKING

We do not use any information you provide for automated decision-making purposes.

8. ANALYTICS AND MARKETING TOOLS

We and our business partners employ various solutions and tools used for analytics and marketing purposes. Below you will find basic information about these tools with the indication of our platform, in which we use them. Please refer to each partner’s privacy policy for more detailed information.

GOOGLE ANALYTICS

We use Google Analytics to collect and analyze usage data through cookies and similar technologies. This allows us to generate statistics, reports, and insights into user behavior, improve our services, assist with fraud prevention, and gauge the effectiveness of our communications and marketing campaigns. This tool does not use the collected data to identify individual users, nor is the data combined in a way that enables personal identification.

To prevent Google Analytics from using your data, you can find out how to opt out here. For detailed information about Google Analytics’ data collection and processing practices, click here.

9. SOCIAL MEDIA

We process personal data of users who follow profiles of ArdentCode on Youtube, LinkedIn and interact with them. Detailed information on the processing of personal data by the various platforms can be found at the links below:

• Privacy Policy Google;
• Privacy Policy LinkedIn.

10. COOKIES

On our website https://ardentcode.com/ we use cookies (“cookies“) and similar technologies (for example pixel tags).

Cookies are small pieces of information that are stored on your end device, typically containing the website address, date of placement, expiration date, a unique number, and additional information depending on the purpose of the file.

Cookies, that we use can be divided into several categories:

We use social plugins and advertising tools from Google. This means that – depending on your device settings and your consent – information about your use of our website may be combined with other information that you have provided to Google or that we have collected as a result of your use of their services. These sites collect data directly from your browser, processing it under their own privacy policies (relevant links can be found below).

• Privacy Policy Google,

You can disable the storage of cookies directly on the device used to connect to our website, according to the instruction of the browser manufacturer:

• Google Chrome
• Safari
• Mozilla Firefox

You can find information on how to manage and delete cookies in other web browsers on their manufacturers’ websites.

11. Privacy Information For California Users

Additional Information for California Residents

This section complements other parts of our Policy and offers additional details for California residents, as required by the CPRA. It outlines both our personal information processing activities over the past 12 months and our current practices. Please review this information alongside the rest of our Policy. For example, we’ve already described the categories of personal information we collect, the sources of that information, and our reasons for collecting it earlier in the Policy. We have also covered how we share personal information with others and how you can exercise your privacy rights. If we mentioned “information” or “data” above this section within the document, for those covered by the CPRA, it is “personal information” within the meaning of the CPRA.
Do Not Sell Rights.
Please note that the CPRA sets forth certain obligations for businesses that “sell” personal information to third parties. We do not engage in such activity as defined in the CPRA and have not engaged in such activity in the past twelve months from the Effective Date of this Policy.
Your California Privacy Rights
In addition to the rights indicated in section 6, CPRA empowers you to:

• opt out from the sale or sharing of Personal Information;
• limit the use and disclosure of Sensitive Personal Information.

California Shine the Light Law

California’s “Shine the Light” law gives Californians the right to request information from us about how we share personal information with other parties for their direct marketing purposes. We share this kind of information for this purpose (as stated in Section 3). This means that you can submit a request to share this data.

Your Right To Opt Out of The Sale or Sharing Your Personal Information and how you can exercise it

We share your personal information with the third parties listed on Section 6 within this document.

You have the right to opt out of sharing your personal information, which means that whenever you request us to stop sharing your personal information, we will abide by your request. Such requests can be made freely, at any time, without submitting any verifiable request. To fully exercise your right to opt out, you can contact us at any time using the contact details provided in this document. We use any personal information collected from you in connection with the submission of your opt-out request solely for the purposes of complying with the opt-out request.

Once you have opted out, we are required to wait at least 12 months before asking whether you have changed your mind.

The right to not be discriminated against for exercising Consumer rights:

The CPRA further provides you with the right not to be discriminated against (as provided for in applicable law) for exercising your rights. We are obligated to avoid discriminating against Consumers who choose to exercise their rights under this law. This means that if a Consumer decides to exercise any rights concerning their Personal Information—such as the right to access, delete, or opt out of the sale of their data—we cannot respond by:

• Refusing to provide goods or services;
• Charging different prices or fees, including withholding discounts or benefits;
• Offering a lower quality or standard of goods or services;
• Taking any negative action against employees, job applicants, or contractors for asserting their rights.

Please note that certain information may be exempt from such requests under California law. For example, we need certain information to provide the Services to you. We also will take reasonable steps to verify your identity before responding to a request. If we are unable to verify you, we shall have the right, but not the obligation, to request additional information from you. Remember that personal information collected in relation to your request must only be used for verifying that request and should not be disclosed or retained longer than necessary.

Children:

Our Service is not intended for children under 13 years old, and we do not knowingly collect personal data from anyone under this age. If you suspect that a child under 13 has shared personal information through our Service, please contact us at privacy@ardentcode.com. We will review the situation and, if necessary, remove the data from our systems. If you are between 13 and 18 years old, you must have your parent or guardian’s consent to use our Service.

If you would like further information regarding your legal rights under California law or would like to exercise any of them, or if you are an authorized agent making a request on a California consumer’s behalf, please contact us using the contact information provided above. If you are a Customer End User, please contact the Customer who has provided your information to us for more information.

12. CHANGES TO THE POLICY

We constantly review our Policy and strive towards making it better. That is why we reserve the right to amend this Policy from time to time. Each amendment to the Policy will be signed with the date of publishing and will be published on our website.

The Policy is effective from: 2025-05-07.